Training & Competency Management

The Safeguard Training & Competencies module is designed to empower organisations to ensure that high risk activities are only performed by appropriately trained and competent employees or contractors. The module therefore enables organisations to reduce risk, and the cost of managing this risk. Like all Safeguard modules, it is configured to fit your existing business processes, and designed for multiple users with controlled access levels.

  • Configured to use your own corporate terminology
  • Configurable formats to fit your processes as standard
  • Proactive early warning reminders when training is due for renewal
  • Controlled access to individual users based on their role in the process
  • Multi-lingual implementations available

Features

The module is tailored to be as simple or as sophisticated as required, and can vary from a simple log of training records to enable you to:

  • Log training completed against individuals records
  • Upload and attach documents such as certificates and results
  • Automatically capture a full, detailed audit trail
  • Produce real-time management reports
  • Export data to Word, PDF, Excel
  • Manage tasks associated with administration of booking, attendance and results of training

More advanced implementations can include functionality to manage course bookings and ensure inductions and ongoing training is scheduled appropriately. This includes needs analysis and course management functionality including:

  • Role-based training needs analysis on a large scale
  • Issue and manage training passports for staff and/ or contractors
  • Prioritise training as mandatory, recommended, or optional
  • Batch manage training requirements according to role or department
  • Automatically identify course requirements in accordance with training needs
  • Manage bulk training requirements to ensure cost effective engagement of training providers
  • Schedule internal or external courses, manage delegates and process results
  • Manage delegate lists, register attendees and log success rates of attendees
  • Options to manage booking delegates on to courses
  • Ability to choose when training record reminders are sent out
  • Ability to configure audience for course email notifications

Benefits

  • Reduce the cost of compliance, deliver business efficiency, and gain competitive advantage
  • Resource Management: consolidate resources across large scale and high risk operational environments, reduce time taken gathering data from numerous sources
  • Improved staff retention
  • Efficient use of funding for engaging training providers
  • Catch expiry in time to schedule refresher sessions, avoiding the cost of a full re-training session
  • Dramatically reduce admin time by efficiently booking the right people on the right course, at the right time

Return on Investment

One of our clients was previously unable to ensure that employees were adequately trained on a central basis before assigning them to high risk maintenance projects. Their implementation of Safeguard Training module means they can now differentiate themselves in competitive bids.  They can demonstrate that adequate processes are in place to ensure minimal risk, the client has been able to differentiate themselves in competitive bids – with a significant improvement to their bottom line.