Audit & Checklists

Over half a million Audits currently managed in Safeguard

Safeguard’s Audit module enables the efficient management of checklists and audits across multiple locations. During an implementation we will configure the module to meet your exact requirements and capture the information you need, automating aspects of the process to enable you to free up your time for proactive safety management. Safeguard’s module enables effective audit planning, scheduling, performance, reporting and action tracking.

  • Customisable formats to fit your process as standard
  • Simple checklist approach with configurable formats
  • Detailed subjective audit templates
  • Create an audit schedule across multiple sites for daily, weekly, monthly and quarterly checks
  • One off ad-hoc audits
  • Automated non conformance alerts according to your specification
  • Apply audits to specific locations, sites, departments or business functions
  • Fully integrated task management functionality
  • Quick and easy upload of new checklists from Excel
  • Create an audit once and issue to multiple locations, sites, departments or business functions
  • Controlled access by user role, location, or department
  • Fully integrated with your corporate terminology
  • Ensure consistency of data at capture point
  • Real time visibility with RAG status of whether audits and checklists are complete and up to date, outstanding or overdue
  • Automatic reminders
  • Quick export to PDF for completion offline
  • Upload and attach documents including photographs or files
  • Customisable embedded help text where needed
  • Full and detailed audit trail at all stages of the process – quick and easy to extract to Word, PDF, Excel for evidence for claims defensibility or other hard copy requirements
  • Full suite of detailed management reports available as standard to quickly identify trends and put preventative measures in place
  • Multi-lingual implementations available

Benefits

  • Reduce the administrative burden and associated costs by simplifying and automating the audit process.
  • Have access to detailed management reporting – providing clear visibility of the status of audits throughout your organisation including by location and topic.
  • Easily create audit checklists specific to your organisation that match your business processes – as you have full control of the question content and structure.
  • Facility to share audit checklists across multiple locations.
  • Raise actions directly from checklists and assign them to a user for completion by a specified date.
  • Proactive system that automatically generates email reminders when an audit is due for review.
  • Compare audit results across locations and track performance over time.

Return on Investment

The ability to demonstrate a measurable return on investment for every solution we deliver is central to Rivo’s business philosophy.  Examples of measurable returns seen by clients using the Audit module include Oxford Instruments. The organisation was looking for a more efficient way to track and facilitate internal audits for OHSAS 18001 compliance.  The introduction of Safeguard proved to be significant factor in their achievement of OHSAS 18001 due to the effective management of actions and the ability to delegate and track any outstanding tasks and corrective actions.

The Audit Module is available individually or as part of the comprehensive Safeguard Safety, Health and Environmental compliance suite.  Click here to find out more about other Safeguard Modules.