Training Matrix
The training matrix can be used to manage employee training records and training requirements. The Matrix allows organisations to monitor and identify the following:

• Ensure employees are trained to carry out the tasks involved within their job roles
• Job roles and the different training requirements associated to them.
• Training requirements can be categorised for example as mandatory or optional, based on job roles. This allows training courses to be prioritised.
• Identify each employee’s training to date and future training required.
• The training matrix can also be used to identify the training completed, and required for third parties such as contractors.

Course Management
With the new functionality Safeguard users are now able to more efficiently manage a programme of courses by:

• Creating a training course where the potential delegate list is auto created based on the training matrix.
• Ensure the correct delegates are selected based on their job roles and the types of training to be delivered.
• Delegates are invited to attend, or are enrolled onto courses based on a defined minimum and maximum number of places on a course.
• All invites and enrolments are communicated via email notifications.
• Course registers are produced and automatically populated with delegate names and dates
• Completed courses are marked to identify delegate attendance / non-attendance, and pass marks.
• Non-attendance can be reduced through reminder emails for scheduled courses.

Rivo Software is pleased to announce that our integrated management system for quality, environment and occupational Health and Safety has been approved to ISO 9001, ISO 14001, and OHSAS 18001 by an independent Certification Body.

Many of the controls that Rivo has put in place are managed using our software system, Safeguard. Specifically, Safeguard is used to record and manage accidents, incidents and near misses, for DSE assessments and the follow up of any issues raised, for recording Risk Assessments and ensuring that they are reviewed and updated regularly, for maintaining records of employee training and training needs, and for scheduling and recording our internal audits.

Managing Director Simon Hook commented “Continuous improvement of our business is a core Rivo philosophy. We are committed to achieving and maintaining effective and efficient business processes so that we can meet the requirements of our clients and deliver consistently high levels of client satisfaction .”

Rivo’s Managing Director, Simon Hook, has put on his hiking boots and set off to climb Mountain Kilimanjaro. Kilimanjaro located in Northern Tanzania, lures thousands of climbers, professional and amateur alike each year to attempt to conquer its 5,895-meter summit.

Having already raised around £13,000 for Leukaemia Research after running the London Marathon in April this year, Simon hopes to get more people to give blood as currently only 4% of the eligible population actually donates blood. Talking about his latest challenge Simon said “Leukaemia Research is a charity close to my heart as they are the only charity in the UK dedicated exclusively to researching blood cancers and disorders. They are committed to giving everyone living with Leukaemia the best chance of survival. Leukaemia Research receives no government grants and their life-saving research depends entirely on voluntary donations. I hope to do my bit and that I can also inspire you to help.” Further details can be found on Simon’s blog http://savealife.typepad.com/save_a_life/ Good luck Simon!

Rivo are pleased to announce that the University of Kent has decided to implement Safeguard to provide a more focused solution to managing its occupational Health & Safety across its two main sites.

Kingstown Works provide building maintenance and construction services in Hull and East Yorkshire and whose clients include Hull City Council, public and private sector buildings, churches, museums and libraries have selected Safeguard to provide a comprehensive health and safety management system to enable the organisation to record and report accidents and incidents more easily and to manage audits and risk assessments.

Health & Safety Advisor Martin Render commented: ”KWL has chosen Safeguard because it fitted all the requirements needed for the organisation to take its next step forward in effective Safety Management.”

The Redhall Group are a leading specialist engineering services group operating in the nuclear, oil, gas, petrochemical sectors. Safeguard has been selected to further enhance the Group’s commitment and focus on safety performance. Using Safeguard will give Redhall a more visible and proactive approach to managing SHEQ within an organisation with such diverse interests. Safeguard will be used for the recording and monitoring of accidents, incidents and near –misses throughout the Group, to highlight any problem areas quickly so that preventative measures can be put in place.

Steve Long, Director of Safety, Health, Environment & Quality, commented: ”we belive Safegaurd will enable us to access information much more swiftly enabling us to respond to events and incidents quickly. It will also save a considerable amount of our safety teams time, allowing them to focus on real issues in the workplace rather than spending their time completing Client and Board reports which the configured system will produce automatically."

Rivo are proud to sponsoring the SHP IOSH Awards again. The Awards Ceremony is taking place on Wednesday 8 October 2008 at the London Hilton, Park Lane. The evening will provide an opportunity to reward examples of innovation, excellence and best practice within Health and Safety.

The list of categories for the awards are as follows:

• Best Health and Safety achievement in Construction
• Best Health and Safety achievement in Health Care and Emergency Services
• Best Health and Safety achievement in Manufacturing
• Best Health and Safety achievement in a Local Authorities and Education
• Best Health and Safety achievement in Transport and Logistics
• Best Health and Safety achievement in a Utilities
• Training Initiative of the Year
• Consultant of the Year
• Achiever of the Year
• New Entrant
• Innovation of the Year
• Campaign of the Year
• Partnership Initiative of the Year

Rivo will be exhibiting at the annual Health and Safety event, Safety & Health Expo 08 at the NEC, Birmingham. Running from 13 to 15 May, features include an extensive exhibition, live demonstration areas and a comprehensive seminar programme. Rivo will be demonstrating its new Environmental management system which helps organisations improve their environmental performance by monitoring environmental impacts and aspects. To find out more come and visit us at stand A3.

Further details can be found at www.safety-health-expo.co.uk

QinetiQ, one of the largest defence research organisations in the world, has selected Safeguard to help streamline accidents and incidents recording and reporting and manage their COSHH processes.

Rivo is pleased to announce the introduction of our new Environmental Management System (EMS), which is fully integrated with our existing Safety and Health platforms.

The system is designed to help organisations manage all their environmental “aspects” and “impacts”, including Environmental Audits, Events, and Risk Assessments, whilst also co-ordinating all Corporate Social Responsibility (CSR) reporting data.

The EMS allows organisations to streamline their environmental management information and to have access to real-time environmental information for reporting purposes.

Features of the EMS include the easy identification of environmental patterns and trends so that areas of non-conformance can be identified quickly.

Simon Hook, Managing Director, commented: “Clients have come to rely on our existing Safeguard platform to provide standardisation, control and visibility across their organisations for Safety and Health issues. From that base, development of our new Environmental Management System has been led by demands of our clients, who saw the potential to extend the functionality of our best-in-class software”.

If you are attending IOSH 2008 18 -19 March 2008, The International Centre, Telford, come and see us on Stand C15 for a demonstration of the business benefits provided by Safeguard, our integrated Safety, Health & Environmental management software.

B&Q, the number one DIY retailer in Europe and the third largest in the world, with more than 60 stores opened internationally, is to use Safeguard to improve the way in which it manages accidents and incidents across its stores.

Founded in 1917, the Imperial War Museum is a multi-branch national museum set up to record the history of modern war. Safeguard has been selected to help them manage accident and incident reporting at its six sites, five of which are open to the general public.

Motherwell Bridge, one of the UK’s leading engineering companies has chosen Safeguard to increase the efficiency in the way they capture, report and act on Health & Safety information.

Russell Ward, Managing Director of MB Engineering Services commented, “Safeguard will not only enable us to continually improve our Health and Safety but will add real value to our clients business”.

Busy Bees, part of the Australian based ABC Learning Centres, have recently acquired Leapfrog Day Nurseries. Busy Bees have 135 day nurseries across the UK and were looking for a single system to capture all their Health and Safety information to make managing accidents and incidents across the organisation easier. By using Safeguard they will now be able to gather information about accidents more efficiently and produce reports showing trends of accident causation.

Mouchel, the consulting and business services group, has selected Safeguard as its company-wide solution for health and safety information management. Mouchel employs around 11,000 people to provide a range of design, construction, project management and asset management services, primarily for UK public-sector clients. It is involved in major projects in highways, rail, education, utilities, regeneration, aviation, and municipal property. Mouchel was looking for a system that could support this broad range of services across more than 120 office locations.

Leading supply chain provider, Wincanton, has been recognised for its commitment to health and safety with success at the prestigious Safety & Health Practitioner magazine’s inaugural awards ceremony, held at the Hilton Park Lane Hotel, London on 2nd October.

Wincanton’s SHELA (Safety, Health and Environment Learning Aid) campaign was judged to have outshone its rivals in the Best Health and Safety Achievement in Transport and Logistics category, with its commitment to improving safety awareness amongst its 15,000 non-driving staff across its 360 warehouses within the UK. The judges were particularly impressed with Wincanton’s campaign to target two-thirds of its workers in distribution centres and described it as having a clear aim and a good approach.

Sean Cusack, Group Health & Safety Manager, Wincanton, comments: “We are extremely proud to win this award. The health and safety team here at Wincanton along with staff have worked really hard to develop a culture of respect and commitment to health and safety across the business. This award recognises this hard work and we are now looking forward to taking the campaign to the next level.”

Hazards can be sent by anyone, whether a Safeguard user or another member of staff, and senders will receive an automated response by text or email, confirming receipt of the hazard. When a text message is received, Safeguard can be configured to send a notification to a user responsible for managing hazards. Safeguard’s hazard management process is then instigated, allowing resolution or closure of the hazard through creating, allocating, and scheduling tasks. When the hazard has been resolved, Safeguard will also notify the original sender to let them know of this progress.

The benefits of this new functionality are widespread, from reinforcing a proactive Health & Safety culture, to encouraging staff awareness and involvement. Hazard reporting becomes quick and easy, staff are equipped and encouraged to take an active role in safety.

Hargreaves, a major UK services provider – incorporating minerals importing and processing, mining, bulk and waste haulage and tanker operations - are to implement Safeguard’s Risk Assessment, COSHH, Accident/Incident, DSE, Hazard, Asset and Contractors modules to replace their existing systems.

Asgeir Nilsen, Group Health & Safety Manager for Hargreaves commented, “We have spent significant time and effort in researching a system which would assist us in effectively continuing to manage our health and safety responsibilities. Part of the challenge has been finding a system which is flexible enough to cope with the diverse types of businesses we operate across the UK, covering different legislative requirements and client demands that are placed upon us, yet sufficiently robust to allow new businesses to be added to the system as the Group continues to expand – and all of this under a single umbrella. We believe Safeguard meets all these requirements.”

We are currently configuring the system with Hargreaves’ Project Management Team for implementation by December 2007.

Simmons & Simmons have over 2000 employees with 21 offices located throughout Europe, the Middle East and Asia. Safeguard has been chosen to help them manage their Health & Safety across the firm.

Leading supply chain provider, Wincanton, has been recognised for its commitment to Health & Safety by its nomination in two categories of Safety & Health Practitioner (SHP) magazine’s inaugural awards ceremony. Wincanton have been nominated in two categories; Best Health and Safety Achievement in Transport & Logistics and Campaign of the Year. Further details about Wincanton’s achievements can be found here

We are proud to announce that following a recent audit, Oxford Instruments Analytical has gained OHSAS 18001 status. Rivo has worked with Oxford Instruments Analytical to control Health & Safety risks and improve operational efficiency. The independent auditor evaluating Oxford Instruments against OHSAS 18001 requirements praised Safeguard as a means of enabling good management of safety related data:
“Rivo’s Health & Safety Managemetn system is an excellent tool in providing a very user friendly and structured monitoring and records tool for the business.”
For more information, read our case study

Nord Anglia, a leading provider of education, training and childcare, consists of three main divisions; International Schools Division, Learning Schools Division and Leapfrog Day Nurseries. Rivo’s Safeguard was selected to help them improve the way they manage their accident and incident reporting; allowing them to more effectively capture, report and act on information, easily share Health & Safety information across the divisions of organisation and also raise awareness of Health & Safety.

Institute of Cancer Research, one of the world's leading cancer research organisations and cancer charities sign up to use Safeguard After a tender process, Rivo's Safeguard was selected above other systems to help the Institute manage their Health & Safety training, accident and incident reporting, occupational health, safety inspections and risk assessments.

PC Cox,the world’s largest manufacturer of hand-held sealant applicators, were looking for a system to replace their existing paper-based forms and spreadsheets. Safeguard was selected as it would give them a more proactive approach to managing their Health & Safety.

Rivo is holding a series of seminars for clients to provide an in-depth understanding of Safeguard, looking at new functionality and forthcoming features.

The first seminar was held on July 24 at our offices and focused on management reporting, looking at how to gain visibility through reporting, the accident module and a brief update on new functionality and modules. The seminar was well attended and well received by our clients.

Quotes from clients about the day included:

“Fantastic day – the more we discuss and exchange ideas the better. All presenters show a great enthusiasm for your product.”

“There were a number of good ideas and enhancements shown, many of which I will be looking to implement in some form. It was good to meet new staff and to share ideas and problems with other users.”

For further information about forthcoming seminars, please see the Events page.

Rivo are sponsoring the first ever SHP Awards Ceremony at Park Lane Hilton, Tuesday 2 October 2007. The evening will provide an opportunity to reward examples of innovation, excellence and best practice within Health and Safety. For further details, please see the website

Rivo Software will be exhibiting at the Safety & Health Expo at the NEC, Birmingham

Designed by Rivo Software to help organisations improve Safety, Health & Environmental management and compliance, Safeguard is a web-based software system which includes modules for Accident and Incident Management, Risk Assessments, COSHH, Audits, Training, Management Reporting and Hazard management.

Safeguard, the UK’s leading Health and Safety management system, has been further enhanced with a new release. The latest version of Safeguard includes a new Asset Management module which enables organization to have an up-to-date inventory of their assets. Assets can be stored against locations and Safeguard gives you an instant view of the current state of your assets.

Strathclyde Fire & Rescue were looking for an electronic Health and Safety Management Information System tailored to their requirements, to maintain its excellent safety culture and ensure the overall efficiency of Health and Safety performance. Following a tender, Europe’s largest Fire & Rescue Service have chosen to use Safeguard to manage their Health & Safety compliance across the Service.

Safeguard, the UK’s leading Safety, Health & Environmental management system, has been further enhanced with a new module. Designed by Rivo Software to help organisations improve Safety, Health & Environmental management and compliance, Safeguard is a web-based software system which includes modules for Accident and Incident Management, Risk Assessments, COSHH, Audits, Training, Tasks and Hazard management.

The latest release of Safeguard includes a new Asset Management module which enables organisations to have an up-to-date inventory of their assets. Assets can be stored against locations and Safeguard gives you an instant view of the current state of your assets.

Review periods can be set dependent on the type of asset and inspection reminders can be sent and any that are overdue are highlighted, allowing you to focus on areas that need attention.

Features of this new module include the ability to copy across common assets from one location or move them to other locations to reduce any duplication of effort. There is also the facility to archive assets when they are no longer in use and attach certificates and other documentation.

Rivo’s Managing Director Simon Hook commented: “Safeguard is class-leading software and it is vital that we continually enhance the product and introduce functionality demanded by the market. Our clients include Focus DIY, Red Bull Racing, Persimmon Homes, British Sugar plc and Amicus, and the range of business sectors represented reflects the flexibility of Safeguard to meet the differing and often complex requirements of specialist sectors. Safeguard is designed to fit with an organisation’s own processes, and this flexibility has been a key factor in the success of the system”.

Rivo Software will be exhibiting at the IOSH conference: Health and Safety - the changing world of work, 26-28 March 2007 at the International Centre, Telford.

Designed by Rivo Software to help organisations improve Safety, Health & Environmental management and compliance, Safeguard is a web-based software system which includes modules for Accident and Incident Management, Risk Assessments, COSHH, Audits, Training, Management Reporting and Hazard management.

Safeguard, the UK’s leading Health and Safety management system, has been further enhanced with a new release. The latest version of Safeguard includes a new Asset Management module which enables organization to have an up-to-date inventory of their assets. Assets can be stored against locations and Safeguard gives you an instant view of the current state of your assets.

Rivo’s Managing Director Simon Hook commented: “Safeguard is best-in-class software and it is vital that we continually enhance the product and introduce functionality demanded by the market. Our clients include Focus DIY, Red Bull Racing, Persimmon Homes, British Sugar plc and Amicus, and the range of business sectors represented reflects the flexibility of Safeguard to meet the differing and often complex requirements of specialist sectors. Safeguard is designed to fit with an organisation’s own processes, and this flexibility has been a key factor in the success of the system”.

Wincanton were looking for a system to fit with their existing processes and requirements and organisational structure to ensure a consistent approach to managing, recording and reporting all accidents across the organisation. After comparing other options, Safeguard was chosen as the Health & Safety management system that would best meet their requirements and is currently being rolled out across Europe in multiple languages.

Rivo Software is delighted to announce a strategic relationship with Consult GEE Health & Safety part of Sweet & Maxwell Group.

Rivo Software provides Safeguard, a web-based Health & Safety management system, which helps mid-market and corporate clients manage risk across multiple locations. Covering all aspects of Health & Safety, Rivo will now give its Safeguard users the opportunity to link to Consult GEE Health & Safety, and online information system, where they will find the latest Health & Safety news, detailed practical commentary on Health & Safety issues, case law reports and consolidated legislation, searchable HSE guidance documents and unlimited access to a 24/7 Health & Safety advice line staffed by experienced H&S professionals.

Rivo’s Managing Director Simon Hook commented: “Safeguard is best-in-class software and our development philosophy is one of continuous product enhancement. Our relationship with Sweet & Maxwell Group will further help our clients manage their compliance. Safeguard is designed to manage and control all aspects of Health & Safety from Accidents and Incidents to Risk Assessments, Audits and COSHH. Consult GEE Health & Safety is an authoritative and comprehensive source of Health & Safety information and together we offer a unique blend of compliance and content for organisations to successfully manage their Health & Safety in today’s highly changing regulatory environment.”

Philip Nicolls, Market Developer, for Consult GEE stated: “ Consult GEE are delighted to work with Rivo through this strategic relationship. For the first time leading Health & Safety software has been combined with comprehensive information to provide complete solution for managing Health & Safety risk and compliance.”

United Business Media plc, a leading global business information company with over 5,000 employees in over 60 countries around the world, is to use Rivo Software’s web-based modular software system to manage their Safety, Health & Environmental compliance.

Safeguard is designed to manage and control all aspects of Health & Safety from Accidents and Incidents to Risk Assessments, Audits and COSHH. Using Safeguard will allow United Business Media to have complete visibility on the level of compliance across their organisation, highlight areas of non-conformance and take corrective actions, increase awareness of Health & Safety throughout the organisation and allow them to report more effectively on Health & Safety.

Rivo Software has expanded Safeguard’s accident and incident management module to cover road traffic accidents, physical and verbal abuse and a wide range of environmental incidents.

For many organisations the most common source of incidents is road traffic accidents, and managing and co-ordinating the consequences of these is extremely challenging. There are often multiple parties involved, insurance claims to be managed and a need to protect members of the workforce.

Certain sectors are particularly exposed to the risk of physical and verbal abuse. The proper recording and management of incidents of abuse and challenging behaviour can pinpoint problem individuals and staff at the highest risk.

Designed to manage complex policies involving multiple users and locations, Rivo’s software is currently used by blue-chip and public sector organisations across numerous business sectors. Key to the success of the system is the user-friendly nature of the software and Rivo’s flexible approach in configuring the software to match an organisation’s existing processes.

Safeguard, the UK’s leading Health and Safety management system, has been further enhanced with a new release. Designed by Rivo Software to help organisations improve Health & Safety management and compliance, Safeguard is a web-based software system which includes modules for Incident Management, Risk Assessments, COSHH, Audits, Training, and Hazard management.

The latest version of Safeguard includes a new DSE module allows organisations to manage Display Screen Equipment assessments on-line and for issues to be tracked and managed.

Safeguard’s DSE assessments are web-based and easy to complete. Once a DSE assessment has been completed, managers can then review it and assign tasks in order to any resolve issues. Progress of all activities is easily monitored with Safeguard flagging any overdue tasks.

Rivo’s Managing Director Simon Hook commented: “Safeguard is best-in-class software and it is vital that we continually enhance the product and introduce functionality demanded by the market. Our clients include Focus DIY, Red Bull Racing, Persimmon Homes, British Sugar plc and Amicus, and the range of business sectors represented reflects the flexibility of Safeguard to meet the differing and often complex requirements of specialist sectors. Safeguard is designed to fit with an organisation’s own processes, and this flexibility has been a key factor in the success of the system”.

Safeguard, the UK’s leading Health and Safety management system, has been further enhanced with a new release. Designed by Rivo Software to help organisations improve Health & Safety management and compliance, Safeguard is a web-based software system which includes modules for Incident Management, Risk Assessments, COSHH, Audits, Training, and Hazard management.

The latest version of Safeguard includes a new DSE module allows organisations to manage Display Screen Equipment assessments on-line and for issues to be tracked and managed.

Detailed audit trails are another feature included in the latest release. Audit trails record when items were created or changed, who the item was created or changed by and what changes were made. These records are maintained for incident reports, risk assessments, COSHH assessments, training records, tasks and hazard records. This is particularly valuable when tracking the history of a record, such as for an accident, is important - perhaps if legal action is taken, or an insurance claim is made. The organisation can show with confidence what changes have been made to the record, when and who by.

Rivo’s Managing Director Simon Hook commented: “Safeguard is best-in-class software and it is vital that we continually enhance the product and introduce functionality demanded by the market. Our clients include Focus DIY, Red Bull Racing, Persimmon Homes, British Sugar plc and Amicus, and the range of business sectors represented reflects the flexibility of Safeguard to meet the differing and often complex requirements of specialist sectors. Safeguard is designed to fit with an organisation’s own processes, and this flexibility has been a key factor in the success of the system”.

Safeguard has a comprehensive suite of standard reports and to support ‘ad hoc’ requirements most of these reports allow parameters such as dates, locations and status to be defined. Safeguard is a highly intuitive system, and reports can be run easily by any user with the appropriate access rights. This provides instant visibility of organisational Health & Safety patterns and trends and areas of non-conformance can be identified quickly.